As a reminder, the WiscWeb service will be transitioning off of Events Calendar due to unforeseen issues with the latest versions of the plugin (more info here).
We have finalized the timeline for this migration. Users of Events Calendar will have ~6 months to make the transition. The required migration deadline is October 31, 2023.
Note: If you are not currently using the Events Calendar plugin, you can disregard this message.
May Lunch & Learn
What is happening?
WiscWeb users who currently utilize the Events Calendar plugin will be required to move their event content to an alternative solution by October 31, 2023.
Why is this happening?
There are a few reasons for this change. We encourage you to review our past news article on the topic and/or watch the March Lunch and Learn session to learn more. We also have presentation slides from the March Lunch and Learn, should you need to share this information with your team or with your department leadership.
What is required of me?
If you are currently using the Events Calendar plugin, we suggest the following action steps:
-
- Review your existing Events Calendar content
- Make plan and block time on your calendar for migrating content by October 31, 2023
- Review the alternative options and choose new solution:
- Rebuild your content in the new space (no need to rebuild past events, only upcoming ones)
Here’s a comparison chart of the options:
| Include Images | Set Categories | Add Buttons | Create Recurring Events | Share Events Between Sites | Share Calendar View | |
|---|---|---|---|---|---|---|
| UW Events Plugin | ✓ | ✓ | ✓ | |||
| Google Calendar | ✓ | ✓ | ✓ | |||
| Today.wisc.edu | ✓ | ✓ | ✓ |
When you are finished recreating your content, we request that you please deactivate the Events Calendar plugin. This sends a signal to our team that you’ve completed the migration. If the plugin is still active in your project site, we will assume you’re still working and will continue sending you reminder emails.
What is the UW Events plugin?
The UW Events plugin is a custom built plugin made available only to WiscWeb users. It was built as an alternative to Events Calendar after conducting qualitative and quantitative analysis of users’ events management needs.
- More about why this option was chosen, the results of our discovery efforts, etc., are located in the news article titled Decisions and Next Steps for Events Management in WiscWeb.
- Instructions on how to use the UW Events plugin, its features, etc. can be found in the KnowledgeBase.
- If you notice bugs with the plugin or have needs for new features, please submit them via our Feature Request Process.
Please note: Events created in the UW Events plugin will publish to /uw-events until you deactivate the Events Calendar plugin. After you deactivate Events Calendar, they will publish to /events instead.
What if I want an archive of my old events?
We understand that some groups have large, regularly occurring events and it is helpful to retain that info from year to year. For this reason, we have documented several options for how to archive your old Events Calendar events so that you can find that info again in the future.
Where can I get help?
If you are struggling with this transition or have questions along the way, please do not hesitate to reach out via our Customer Support Form. You can also schedule Office Hours with a member of our team to chat through things 1×1.